Managing third-party vendors is a major liability challenge. If a contractor gets injured on your property, or if tools go missing, the first thing your insurance company will ask for is the sign-in log.
We have created a bundle of 5 Free Contractors Signing In and Out Log Templates in PDF format. These are printable forms designed to help you track access, work performed, and vendor contact information.
Here is a look at the 5 templates included in the file.
1. The Facility Security Register
This is a standard log for securing a building. It tracks the “Facility” name at the top. The table records the “Name of Contractor,” “Name of Organization,” and “Contact Details.”
Crucially, it asks for the “Purpose of Visit,” helping security teams monitor exactly why an outsider is on the premises.
2. The Supervised Entry Log
This log helps with internal accountability. In addition to the standard contractor details, the header includes a field for “Supervisor”.
This identifies which of your employees is responsible for the contractors while they are on-site. It tracks Time In/Out and Initials for verification.
3. The Work Authorization Ticket
This template is unique because it focuses on the job done. It uses a segmented layout where each entry includes a “Work Carried Out” field.
It requires the contractor to provide their “Company Name,” “Your Name,” and a “Signature,” effectively creating a mini service report for each visit.
4. The Detailed Service Record
This form is best for maintenance records. It is divided into large blocks that capture detailed vendor info, including “Company Address”.
It provides a generous amount of space for “Work Requested / Carried Out,” making it ideal for documenting specific repairs like plumbing or electrical work.
5. The Monthly Vendor Register
This is a clean, high-frequency log. It is designed to track a full “Month/ Year” of visits. The table is simple, tracking the “Date,” “Name of Contractor,” “Company Name,” and “Phone.”
It is perfect for busy reception areas that need a quick and easy sign-in process.